CITY CLERK DEPARTMENT Kathleen L. Pacheco, City Clerk For questions or additional information contact the City Clerk Department at (562) 989-7305 or email cityclerk@cityofsignalhill.org. City Clerk functions: City Council and Redevelopment Agency Agendas and Minutes City history research, including laws and policies through Imaging Record System Municipal Elections, Voter Registration, Polling Places, etc Ordinances, Resolutions, Bids, Contracts, Agreements, and all official permanent documents including the Municipal Code and the City Charter Campaign Disclosure Statements Citizen committees, Commission Meeting Minutes and Agendas Vacancies for committees & Commissions Citywide Records Management City Council Planning Commission Parks & Recreation Commission Civil Service Commission - Records Management Program - Form Request Page - Voter Registration Information - Election References/Telephone Numbers - Fee Schedule - City Charter - FAQ's - City Council Agenda/Minutes - Redevelopment Agency Agenda/Minutes - Housing Authority Agenda/Minutes - Planning Commission Agenda/Minutes - Parks & Recreation Commission Agenda/Minutes - Civil Service Commission Agenda/Minutes Records Management Program The Citywide Records Management program was adopted by Resolution 88-01-3879. This action resulted in a Records Retention Schedule, a uniform filing system, policies and procedures for the program. What is Records Management and why is it important to the City? Records Management is the systematic control over the creation, acquisition, processing, use, protection, storage and final disposition of all recorded information required by a municipal government to effectively conduct its business. Recordkeeping involves assembling and managing the correct information (1) in the proper form, (2) at the right place, (3) in a timely manner for use by the appropriate persons. Thus, it is a dynamic system for managing records in an efficient and cost conscious manner. This system was started in January 1988. In 1998, an imaging system was implemented. The system scans and stores documents digitally. These documents can be accessed and retrieved at a workstation and either viewed on screen or printed out. The imaging system contains all City Council records (minutes, resolutions, ordinances) from 1924 to present; Commission records for all three Commissions and the City Charter. Form Request Page The City Clerk will mail, upon request, any one of a number of official forms normally provided over the counter. Please complete the request, including your name, address, city, state and zip code. If you include your email address, you will be notified of our receipt of your request and the date the forms were mailed to you. If you do not find a form normally provided by the City Clerk listed below, please email us and we will add it to the list. Full Name: Address: City: State: ZIP Code: Daytime Phone:    Email Address:  Ex. you@yourdomain.com Please check off the desired forms: Los Angeles County Voter Registration Los Angeles County Permanent Absentee County of Los Angeles Statement of Domestic Partnership Signal Hill Damage Claim Voter Registration Information The City Clerk Department would be happy to mail any Signal Hill, California resident a Voter Registration form. It is recommended you file a new form each time you move and you must file one if you have never registered. You must be registered at least 15 days prior to an election in which you intend to vote. If you do not reside in Los Angeles County, you must contact the County in which you reside in order to register to vote. Voter Registration Requirements and Forms: You may register to vote in Los Angeles County is you meet all of the following requirements: You are a citizen of the United States; You are a resident of Los Angeles County; You are at least 18 years of age (or will be by the date of the next election); You are not in prison or on parole for a conviction of a felony; You have not been judged by a court to be mentally incompetent. The City Clerk Department an the County Registrar use a large number of registered voters each election day to act as Polling Place Inspectors and Clerks. The pay is small, but the need is great. If you live in Signal Hill and would like to volunteer, please call the City Clerk Department at (562) 989-7305 or send us an email. If you have any further questions about your voter registration status, please call the L.A. County Registrar of Voters at (562) 462-2748. Important Telephone Numbers Fair Political Practices Commission P.O. Box 807 428 J Street, Ste 450 Sacramento, CA 95814 Phone (916) 322-5660 Fax (916) 322-0886 Website: www.fppc.ca.gov Campaign Disclosure State Contribution Limits Conflict of Interest Disclosure Lobbying Disclosure Conflict of Interests Disqualification Proper Use of Campaign Funds To report a violation call (800) 561-1861 Secretary of State Political Reform Division P.O. Box 1467 1500 11th Street, Room 495 Sacramento, CA 95814 Phone (916) 653-6224 Fax (916) 653-5045 Website: www.ss.ca.gov Committee Identification numbers Termination of Committees Elections Division: (916) 657-2166 Questions related to the Elections Code Registrar-Recorder of Los Angeles County Campaign Reporting Unit 12400 Imperial Highway Norwalk, CA 90650 Phone (562) 462-2339 Fax (562) 651-2548 Website: regrec.co.la.ca.us Federal Election Commission Phone (800) 424-9530 Website: www.fec.gov Federal Campaign Disclosure Contribution from National Banks, National Corporations and Foreign Nationals State Franchise Tax Board Phone (800) 338-0505 Website: www.ftb.ca.gov Committee Tax Status Tax Deductible Contributions Charitable Non-Profit Groups Any other Tax-Related Questions Internal Revenue Service Phone (800) 829-1040 Website: www.irs.ustreas.gov Federal Taxpayer I.D. Numbers Any other Tax-Related Questions Attorney General Phone (800) 925-5225 Website: www.caag.state.ca.us Brown Act Requirements Signal Hill City Clerk Main Floor, City Hall 2175 Cherry Avenue Signal Hill, CA 90755 Phone (562) 989-7305 Fax (562) 989-7393 Website: www.cityofsignalhill.org